Paid Professional Staff Positions

Manifest is seeking a dynamic, organized, and energetic person to fill the primary support position of Office Manager. The ideal candidate will play an important role in the operation of a rapidly growing non-profit arts organization, will work directly with the Executive Director, Assistant Director, and Gallery Manager, while also being able to work independently. The schedule for this position is flexible. Candidates must also be flexible to accommodate occasional special events/needs.

The Office Manager must understand and support the mission of Manifest, and should have at least a basic interest in the visual arts. It is preferable, but not required that applicants have a background in editing and writing, as well as familiarity with non-profit operations. Training or equivalent experience in office management/organization is also highly preferable.

The position offers the chance to interact with visual artists from all over the world, and to be a part of the creative energy at Manifest. The opportunity to help shape Manifest and influence operations for the coming years is a unique benefit. As Manifest grows, there is the opportunity for the advancement and/or expansion of the position.

Position: Office Manager
Location: 2727 Woodburn Ave, Cincinnati, OH 45206
Hours: 25-30 hours/week
Salary: $12.50/ hr

Reports to: Executive Director and Assistant Director
Application Due: Applications accepted immediately until position is filled.

Responsibilities Include:

• Assist Executive Director and Gallery Manager in daily operations.
• Maintain accurate records and statistics for Manifest’s activities, programs, funders, including historical documentation and various databases.
• Oversee the upkeep of an effective filing system for paper and digital documents.
• Manage routine bookkeeping, reconcile monthly bank statements, and work with Executive Director and Assistant Director on the planning of yearly budget. Also responsible to work with CPA to fulfill tax and employee requirements each year, as well as managing payroll, income tax, and sales tax payments.
• Serve as primary staff member responsible for developing and maintaining distribution channels for Manifest’s publications and overseeing this distribution.
• Work to maintain a grants ‘radar’, overseeing deadlines, application materials, and grant-writing activities. Maintain an ongoing grant reporting process.
• Assist with events, oversee sales procedures, train interns on sales procedures, and manage some of Manifest’s PR efforts.
• Oversee/organize postal mailings, including postcards, posters, membership campaigns, and donor acknowledgments.
• Manage and fill all internet book orders/inventory (via Paypal and Amazon.com).
• Work with and supervise student interns and/or volunteers each week, working in tandem with Gallery Manager.
• Routine clerical tasks including ordering/purchasing of supplies, inventory, etc.
• Work with Executive Director on the production of Manifest Press publications. Proof text and communicate with artists as necessary.
• Handle inventory and organization of book ‘vault’.

Qualifications:

• Strong organizational and verbal/written communications skills. A writing/editing background is a big plus.
• Experience in office management, setting and meeting priorities, and making very efficient use of time.
• Be a self-starter with strong initiative and work ethic.
• Familiarity with the Macintosh operating system, Microsoft Word, Excel, PowerPoint, and File Maker Pro.
• A friendly, outgoing demeanor and a desire to help Manifest grow into an exciting and mature organization are essential.
• Position requires a bachelor's degree with office experience, or equivalent combination of education and experience.
  

To Apply

Send your current resume, contact info for three references, and cover letter to us through the mail or in an e-mail:

By Mail:

Jason Franz, Executive Director
Manifest Gallery
P.O. Box 6218
Cinicnnati, OH 45206

or

By Email:

jason@manifestgallery.org

Please note: we prefer to receive applications through e-mail. We also ask that attachments be sent in PDF format only.

No phone inquiries please.

About Manifest:

Founded in May of 2004, Manifest Creative Research Gallery and Drawing Center is a 501(c)(3) non-profit arts organization headquartered in the urban neighborhood of East Walnut Hills in Cincinnati, Ohio. The elegant street-level exhibition space is minutes away from downtown Cincinnati, and the numerous academic institutions of higher learning in the region. It is also within easy walking distance of a diversely populated historic neighborhood with residents from all walks of life. The galleries are free and open to the public five hours a day, five days a week, presenting works by students and professionals from all around the world. The Manifest Drawing Center is located about 7 miles away in Madisonville. Manifest is supported by grants and public donations and has the goal to support student professionalism, integrate the arts into the urban residential community and raise the bar on artistic standards. The mission also includes the exploration of the relationship between art and design, as well as the ongoing support and display of drawing in all its various forms.

Mission statement:

Manifest stands for the quality presentation, experience, and documentation of the visual arts, engaging students, professionals, and the public from around the world through accessible world-class exhibits, studio programs, and publications.

Manifest Gallery serves as a venue for the display and experience of quality-vetted contemporary visual art made by local, national, and international artists, including students and professionals.

Manifest Drawing Center promotes and explores drawing as a rich and culturally significant art form through the pursuit of creative scholarly activities and instruction.

Manifest Press documents the organization's collaborations with artists through artfully designed publications and has the goal to make the organization's projects accessible for public availability everywhere, including outside its own geographical radius.

Manifest Artist Residency program provides a free space for creative research in order to encourage the growth, public recognition, and ongoing success of emerging and established artists.

To learn a lot more about Manifest, its history, programs, supporters, and people take a few moments to browse this website.